After hiring new employees, it’s customary for many companies to rent a training room that accommodates all of their technological, seating, and amenity-related needs. This is especially true for startups that don’t necessarily have available meeting spaces at their disposal. Whether you’re conducting group or one-on-one training sessions, it’s important to have a private and reliable space so that you can provide proper on-the-job training to your employees. Creating an open and welcoming environment that not only encourages but also inspires your new hires to ask as many questions as their comfortable with is a great way to get them excited to work for your company.

Before you go ahead and sign a training room rental contract, however, there are a few key questions you should ask. We’ll get into that shortly. First, let’s discuss the benefits of renting a training room and why this might be the right decision for you.

Questions to Ask Before Renting a Training Room
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Benefits of Renting a Training Room

Aside from the money-saving and convenience factor, there are a lot of benefits to using a training room center for rent rather than leasing a commercial space. If you run a small business and are constantly on-the-go, then you most likely only need the space from time to time.

Rather than leasing a space that will mostly go unused and having to pay for it, it makes more sense to just rent a space whenever you need it. As a bonus, most training room rentals also come with a break room or kitchen, office supplies, wheelchair accessibility, and a slew of other amenities. Of course, it doesn’t hurt to prepare a comprehensive list of training room rental questions in advance before signing on the dotted line.

Questions You Should Ask Every Meeting Venue Before Booking Your Training Room

If you’re not sure what you should be looking for to get the most out of your training room rental, we’ve compiled a list of essential questions you should ask every meeting space rental company before booking a space with them.

1. Is the training room big enough to fit the entire group?

Oftentimes, companies will train multiple new hires for the same position at the same time. This is a great way for companies to save on the cost of hiring and training new employees. Even if you’re retraining seasoned employees to update their skills, it’s still important to know how many people a training room can accommodate comfortably.
Meeting and training rooms come in a variety of shapes and sizes. At Innovative Professional Offices, our training rooms can seat anywhere from 6 to 35 people.

2. Is there enough space for different training activities?

Again, this depends on the number of trainees attending the session. As long as you let the company know ahead of time how many people to expect, they can likely provide you with the appropriate training room to suit your needs and set it up in any way you’d like.

3. Is the location close to various amenities and forms of transportation?

Keep in mind that not everybody drives or has access to their own vehicle. Many people rely on public transit or ride share programs to get them to their destinations. For that reason, it’s important to ensure that your training space is located in a central area that everyone can easily get to. Close by amenities such as restaurants and coffee shops are also helpful in case you want to cater your training session or treat your new hires to coffee and refreshments as a sign of good will.

4. Will the training room company provide all of the equipment needed or will you have to bring it yourself?

This is an important question to ask your training room venue in advance. Some equipment like desk chairs and tables may be provided, but you might be responsible for bringing your own laptops, printers, and other equipment. It’s important to straighten this out with your training room provider well in advance so there are no surprises once you get there.

5. Can I install the necessary software to conduct my training sessions?

Again, this is something you should discuss with the training center representative before making assumptions. Generally speaking, most training centers will allow you to do this especially if the software is essential to the training, but it doesn’t hurt to ask just to be sure.

6. Does the training center have Wi-Fi access?

Nowadays, there are few places that don’t provide free and unlimited Wi-Fi access. Even coffee shops and restaurants are doing it, so it’s customary for commercial training centers to offer it as well. Always make sure to ask for the Wi-Fi name and password in advance and be sure to test the connection before everyone arrives for the training session.

7. Will office equipment be provided?

As mentioned, some office equipment such as furniture is usually provided. As for computers, laptops, and peripheral devices, you may be responsible for providing these items yourself. It’s always a good idea to ask the training center representative you’ve been in contact with if the venue can provide these items ahead of time so that you can be better prepared.

8. Does the training room come with a kitchenette or break room?

Depending on how long you plan to run your training session, you may need to give your new hires a bit of a break or a lunch period. Training centers typically come with a state-of-the-art break room or kitchenette that includes a refrigerator, microwave, coffee machine, and kettle for tea. These are just a few small additional perks that can make all the difference and show your new employees that you care about them.

9.Does the building have a security system?

Most office space rental and training centers have state-of-the-art full-service security precautions in place. This includes a trained security guard, concierge services, and 24/7 surveillance.

Innovative Professional Offices provides proficient office space and training room rental services in Ottawa and Mississauga. All of our meeting rooms come fully furnished and we also include various services like IT support, Wi-Fi access, and a professional receptionist staff in our training room rental packages. To learn more about our services, please feel free to contact us.