Whether you have a home-based business or are renting a physical or virtual office, there are a lot of potential risks and challenges associated with having your business mail delivered to your personal address rather than a professional one. Taking advantage of mailbox rental services in Ottawa or Mississauga can help mitigate most or all of those challenges and risks. A mail service that’s provided and managed by a local office rental company like Innovative Professional Offices can help you better organize and manage your professional mail correspondences to ensure total confidentiality, security, and promptness at all times. Only authorized personnel will be permitted to receive, sign for, and forward mail on your behalf. 

mailbox rental services

Here are a few important reasons why you should consider investing in a mailbox rental service in Ottawa or Mississauga for your business.

Safety, Security, and Privacy

Renting a professional mailbox service from a reputable office rental company guarantees the safety, security, and privacy of all of your mail correspondences. Large packages will be securely stored onsite until you’re available to pick them up yourself. Alternatively, you can also have mail automatically forwarded directly to your home address or any other preferred address. 

A professional mailbox keeps all of your sensitive business or personal information confidential.

Take Advantage of a Permanent Mailing Address

Whether you’re planning on going on a business trip or working remotely and need a reliable mail acceptance service, you can take advantage of all the perks of having a permanent professional mailing address. Mail rental services in Ottawa and Mississauga have excellent mail forwarding services available so that you can get your mail delivered to you wherever you are as quickly as possible. Your clients will never know the difference and just assume that they’re mailing documents directly to your business address. 

Mailbox Rental Services Are Cost-Effective

Mailbox rental services help you save money that can be allocated to other aspects of helping you grow your business. You won’t have to worry about figuring out the correct postage for mailing documents, letters, or large packages. Nor will you have to wait around for important documents or packages to be delivered. With a professionally registered mailbox, all of that is taken care of for you by reliable and thoroughly trained receptionists and office management staff. Plus, you can opt to have only specific personnel manage your mail on your behalf. 

Never Miss or Lose Incoming Mail

All incoming mail is carefully sorted to ensure that you receive all important business-related documents and packages promptly. You’ll get access to your own private mailbox that’s available during your business hours. Checking your business mail has never been easier or more convenient.

Keep Your Professional and Personal Mail Separate

While you can certainly opt to receive both professional and personal mail at the same mailbox rental service address, it’s highly recommended that you keep the two separate. Separating your professional and personal mail services will make it a lot easier to track and manage your business mail correspondences so that you don’t mix them up with your personal mail. 

Additionally, you can opt to have letters, packages, and documents sent out on your behalf if you’re out of town, away on a business trip, on vacation, or working remotely. A professional mailbox rental service in Ottawa or Mississauga will guarantee that all of your mail is sent out and delivered in a timely manner. You’ll even be given a unique tracking number so that you can verify when your packages have been delivered and accounted for at their specific intended destinations.

Mailbox Rental Services Are Easy to Locate on Google Maps

Considering we’re currently in the midst of the digital age, it’s never been more important for businesses to have a professional mailing address. More customers and prospective customers do extensive research on Google to learn as much information as they can about the businesses they’re considering dealing with and that includes locating business addresses on Google Maps. 

If you have a Google My Business listing, then you need to have a legitimate professional address associated with it. Otherwise, if people see a personal or home address online, that could raise a lot of red flags in their minds and deter them from wanting to do business with you.

Get Notified as Soon as Mail Arrives

Another perk of renting a professional mailbox is that you get notified as soon as important couriers, packages, or registered mail arrives. IPO receives mail from all major couriers including Canada Post, DHL, UPS, FedEx, and Purolator. As soon as your mail arrives, we’ll contact you via your preferred means of communication (either email or phone) to let you know it’s ready to be picked up. 

Call-In Mail Check

Are you anxiously waiting for a certain package or document to be delivered? If you don’t hear from us right away, you can call us any time to check if important mail or packages have arrived. 

Staff Can Receive Packages or Mail on Your Behalf

Understandably, you won’t always be available to physically sign for important mail or packages. At IPO, our professional reception and office administrative staff are always available to accept and sign for packages on your behalf so you don’t have to worry about having to pick it up elsewhere. 

Beat the Porch Pirates

Mail theft is a major problem during certain times of the year, particularly the holidays. Large packages tend to grow legs and walk away on their own when they’re left on front porches or doorstops. But you can rest assured that’ll never happen when you entrust a reputable mailbox rental service to manage all of your incoming and outgoing mail for you. 

Innovative Professional Offices is one of the most renowned and trusted office space rental services in Ontario. We offer extensive mailbox rental services to all of our clients, whether they’re renting virtual or physical office spaces from us. Our mailbox rental services in Ottawa and Mississauga include: mail and package check/consultation, mail collection and forwarding, sending regular outgoing mail, and billing by mail. Contact us to learn more!